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Minutes Executive Committee MeetingEstoril, Portugal, 13 May 2004 |
(Approved by Council)
These Minutes have been approved by the EBLIDA
President.
Participants: Klaus-Peter Böttger, Berndt Fredriksson, Tommaso Giordano, María Pía González Pereira, Britt–Marie Häggström, Pedro Hípola, Marian Koren, Antonio José da Pina Falcâo, Jan Ewout van der Putten, Olga Saíz, Disa Svenskberg, Finn Vester, Winnie Vitzansky
1. Opening and announcements
Jan-Ewout van der Putten opened the meeting and thanked Antonio da Pina Falcâo for his welcome and organisation of the EBLIDA Executive Committee and annual Council meetings. He thanked also Pedro Hípola for substituting him in representing EBLIDA at the BAD Congress session on 12 May 2004.
Frode Bakken notified the Secretariat of his impossibility to attend the meeting.
The Agenda was approved.
The Minutes were approved.
The Minutes were approved with the following amendments:
Jan-Ewout van der Putten suggested using the names of the Executive Committee
members, rather than their titles, when drafting the Minutes.
Winnie Vitzansky commented that as regards the Public Lending Right (PLR) it should be made clear that the Nordic countries feel that the Directive on public lending right is already implemented and they have no further actions to take on that field, although they agree with the EBLIDA general Statement produced in March 2004.
6. EBLIDA Council meeting issues
Antonio José da
Pina Falcâo summarised the practicalities and other details about the Council
meetings.
The Executive Committee members congratulated and thanked Antonio José da Pina
Falcâo for the organisation of the Council meeting.
Draft EBLIDA Strategy 2004 – 2007
The Executive Committee approved the
Draft EBLIDA Strategy 2004 – 2007 with the following amendments:Mid-Term assessment of the EBLIDA annual Work Programme 2003 – 2004
The Mid-Term assessment of the Work Programme
2003 – 2004 was introduced in the Agenda following the suggestion of Jan-Ewout
van der Putten. He said it would be useful for the Executive Committee to have a
mid-term evaluation of the Work Programme during the Executive Committee meeting
in May and the new Draft Work Programme at the Executive meetings in Autumn.
María Pía González Pereira said that the Annual Report was in a way a yearly
assessment as it records all of the EBLIDA activities during a year.
Berndt Fredriksson commented that a mid-term assessment could be useful although
there might be
already
enough documents to produce this result e.g. Strategy, annual Work Programme,
Annual Report.
Klaus-Peter Böttger said the Annual Report is a public evaluation and the result
of the annual previewing, although a mid-term assessment could serve to
re-orientate the EBLIDA annual work programme
if needed.
Finn Vester and Marian Koren agreed that a mid-term review could be helpful for
the Executive Committee to assess
whether
the work previewed in the Annual Work Programme has been feasible or attention
is needed in new areas.
The Executive Committee approved that María Pía González Pereira will prepare
the first mid-term assessment of the annual Work
Programme 2003 – 2004 for the Executive Committee meeting in November,
and for the coming periods regularly in May before the Council meeting.
Klaus-Peter Böttger and María Pía González Pereira explained the
Financial Statement 2003 and the Draft Budget 2004.
Klaus-Peter Böttger circulated his report on the status of the accounts based on
the data regularly made available to him by María Pía González Pereira.
Financial Statement 2003
The EBLIDA Financial Statement 2003 was produced by Bouwer &
Officier (external accountants), who audited the EBLIDA Administration for 2003.
Britt-Marie Häggström said it would be useful to reserve savings to guarantee
the staff salaries in case of emergency.
Jan-Ewout van der Putten commented that this reserve is already covered with the
amount available in the Capital (€
48.235, 00 by 31 December 2003).
Klaus-Peter Böttger agreed that it would not be necessary to reserve more
savings as this amount would be enough in case of a possible collapse and EBLIDA
is not a profit organisation.
Berndt Fredriksson commented that the Financial Statement 2003 reflected a good
balance between income and expenditure even though 2003 was a year with
extraordinary costs.
The Executive Committee reviewed the Financial Statement 2003 in-depth. María
Pía González Pereira explained further details and the origin of the figures
stated.
The Executive Committee approved the EBLIDA Financial Statement 2003.
Draft Budget 2004
María Pía González Pereira explained the amounts estimated for each field in the Income and Expenditure sections. The following corrections were approved:
Expenditure
The Executive Committee approved that € 1.000, 00 be re-allocated to “Membership campaign” and € 2.000, 00 reserved for “Other Promotion” (Expenditure).
Income
Finn Vester said that it should be made clear to the Council that
EBLIDA is to become more independent from European Commission funded Projects
income.
Britt-Marie Häggström commented that EBLIDA should not put greater efforts than
at present into Projects.
Pedro Hípola said that it should be highlighted the fact that EBLIDA is now less
dependent on Projects than in recent years, as the effort and income from
Projects has been diminished.
Finn Vester congratulated María Pía González Pereira and Klaus-Peter Böttger for
their good work and suggested having the Draft Budget for the next year at the
previous autumn Executive Committee meeting.
The Executive Committee members agreed with Jan-Ewout van der Putten that María
Pía González Pereira prepares for the autumn meeting the Draft Budget 2005,
the annual Work Programme 2005 and the Mid-Term evaluation of the
annual Work Programme 2003 – 2004.
The Executive Committee approved the Draft Budget 2004.
9. EBLIDA Annual Report 2003 - 2004
The
Executive Committee approved the
Annual Report 2003 –
2004 with the following amendments:
Public Lending Right (page 10):
Winnie Vitzansky said it should be stated that the Directive has already been approved in several EU countries.
World Summit on the Information Society (page 13, Para 7):
Winnie Vitzansky proposed that this paragraph read as follows:
“United Nations has expressed
the will that the national government delegations include civil society
representatives. Some National Library Associations of EU Member States have
approached their national governments and included their representatives on the
delegations”.
Jan-Ewout van der Putten suggested introducing the reference to the
IFLA Statement on this regards.
Lifelong Learning (page 14):
Britt-Marie Häggström suggested attaching the IFLA report on Lifelong Learning under this section.
Appendix 10 (page 45):
Jan-Ewout van der Putten requested the suppression of Appendix 1 contained in the EBLIDA Final Report on the Twinning of Library Associations in order to avoid confusion.
10. EBLIDA membership issues
French Federation of Library Co-Operation (FFCB)
María Pía González Pereira
explained that
FFCB, the French Federation of
Library Cooperation)
had requested cancellation of their EBLIDA membership due to budgetary problems.
Their membership fee payments for 2003 and 2004 remain outstanding.
The Executive Committee approved to cancel the FFCB EBLIDA membership as of 1
January 2005.
Merge Norwegian Archive, Library and Museum Authority (ABM –Utvikling) requested
The Executive Committee agreed to
reflect the internal change of these Institutions into the EBLIDA membership and
make the necessary adjustments accordingly.
New EU countries
María Pía González Pereira
suggested writing a letter to the National Associations of the new EU member
countries inviting them to join EBLIDA.
The Executive Committee agreed that María Pía González Pereira prepares the
letter to be sent on behalf of the EBLIDA President.
Annual raise membership fees 2005
The Executive Committee agreed to apply the official annual Dutch inflation rate to the raise of the membership fees.
11. Archives
Berndt Fredriksson reported on the
meeting with International Council on
Archives (ICA)
representatives in Paris on 19 March 2004. He highlighted the warm welcome and
interest of ICA in establishing fluent cooperation with EBLIDA.
The Executive Committee members agreed on the positive step taken towards closer
cooperation with archives in common concern matters.
12. Information on lobbying issues
María Pía González Pereira summarised the current status of the following lobbying issues, as reflected in the EBLIDA Annual Report 2003 - 2004: Directive on the enforcement of intellectual property rights; Public Lending Right: EBLIDA Statement (March 2004); Recognition of Professional Qualifications; Copyright Directive Implementation; CALIMERA Project; PULMAN final cost claim.
Antonio José da Pina Falcâo
explained the latest actions taken in Portugal as regards the Public Lending
Right issue. Portugal has been making a remarkable effort in creating a network
of libraries throughout the country which has low rates of reading and usage of
these institutions. If the government were supposed to use an important part of
the funds allocated to them for the lending purposes, the budget for libraries
would become even lower. Therefore the exceptions provided for in the Directive
need to be transposed at its maximum. A national Manifesto received almost
10.000 support signatures from the Portuguese professionals. Due also to the
public debate on the matter, the Portuguese Government has taken good account of
the BAD Position.
Pedro Hípola commented that in Spain the Manifesto was widely supported. The
national negotiations are at a re-starting point due to the change of government
in March and meetings with right owners are scheduled to take place.
13. Information on monitoring issues: Creative industries & WSIS
The Executive Committee agreed with Jan-Ewout van der Putten suggestion to discuss these issues more in-depth at the Council meeting.
14. EBLIDA Working Groups
World Trade Organisation (WTO) Working Group
The GATS Seminar was scheduled to take place in September 2004 in Cambridge (UK). Due to the impossibility of doing so, the Executive Committee agreed that the WTO – GATS Seminar would be organised in 2005 as a Seminar will be organised in November 2004 in connection with the autumn Executive Committee meeting in Prague.
EBLIDA Copyright Expert Group (CEG)
María Pía González Pereira
summarised the issues raised at the last CEG meeting in Barcelona on 16 – 17
April 2004. As regards administrative matters, some members of the CEG suggested
that the CEG Chair should not be the Director of EBLIDA. After discussion the
CEG approved that the Director remains the Chair and Toby Bainton was appointed
Secretary General of the EBLIDA CEG.
The Executive Committee agreed to discuss this matter in-depth in the next
autumn meeting.
EBLIDA Professional Education Working Group (PEG)
María Pía González Pereira gave an update on the PEG constitution. The new EBLIDA working group will hold its first meeting in autumn 2004.
15. Possibility of constituting a working group on Culture issues
The Executive Committee agreed with Jan-Ewout van der Putten suggestion that María Pía González Pereira includes this item in the Draft Annual Work programme 2004 – 2005 in order to discuss this possibility during the next Executive meeting in November.
16. EBLIDA website and Hot News
The Executive Committee agreed that María Pía González Pereira would present to the Executive meeting in November an overview of the statistics on use and visitors of the EBLIDA website and a draft survey to be sent to the members on an electronic version of Hot News.
17. Any other business
Info Points
Marian Koren proposed to discuss
the Info Points matter further and explained that according to the European
Commission Communication of April 2004 the Info Points network of former EU
Member States will be de-centralised and the national governments will be
responsible to maintain it. As regards new EU members, the Info Points network
will be centralised in Brussels.
The Executive Committee approved that EBLIDA will write a letter to the European
Commission on this regards.
Marian Koren will liaise with María Pía González Pereira on this regards but the
latter will be responsible for this matter.
Finnish Proposal on the EU Convention
After discussion the Executive
Committee agreed to inform the Council on the matter and to look at it more
in-depth at the next Executive Committee meeting.
María Pía González Pereira will submit the issue to the EBLIDA WTO Working Group
for further feedback.
List of Decisions
The Executive Committee members agreed to Jan-Ewout van der Putten request that María Pía González Pereira adds a list of decisions and actions as an Appendix to the Minutes of Executive Committee meetings.
18. Next meeting: 12 – 13 November 2004. Place decision
The Executive Committee agreed that the next meeting will take place in Prague (Czech Republic). Representatives from Poland, Slovakia, and Slovenia will be invited to join the meeting and any other event that might be organised.
19. Closure
Jan-Ewout van der Putten closed the meeting looking forward to a successful and productive EBLIDA annual Council meeting in Estoril.
(See Prague for follow ups)
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Item 4 |
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Item 5 |
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Item 7 |
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Item 9 |
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Item 10 |
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Item 14 |
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Item 15 |
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Item 16 |
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Item 17 |
Approval of sending an EBLIDA letter to the European Commission on Info Points; Approval of Marian Koren taken care of this matter in liaison with María Pía González Pereira
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Approval of submitting the Finnish proposal on the EU Convention to the EBLIDA WTO Working Group requesting feedback
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Item 18 |
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Created:
8 December 2004Last updated: 9 September 2005